Accounts Payable Specialist

Toronto, ON

Our Client:

Our client is a fully diversified private property development company that has been carrying out land development, construction, and property management in Canada and the United States for more than 50 years. They are one of Toronto's most experienced and innovative real estate development companies and have earned a reputation for award-winning construction quality, beautiful designs, and efficient living spaces.

Position Overview:

We’re looking for a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team. You will be responsible for ensuring all invoices are accurately processed in a timely manner, and that vendors are paid on time. You will also be the point of contact for vendors and other departments within the company to ensure that payments are resolved in a timely manner.

What you will achieve in this role:

• Process various types of accounts payable transactions including data entry of vendor invoices, expense reports, manual and emergency check requests, wires etc.
• Process daily and weekly A/P for multiple sites and vendors ensuring all deadlines are met in high volume environment.
• Assist site team, clients, and vendors with A/P issues or questions as they arise.
• Ensure appropriate approval prior to processing, including matching of Purchase Orders and adhere to the company’s policies and procedures.
• Reconciliation of vendor statements for missing invoices and resolution of aged items.
• Communicating with suppliers to discuss invoices and resolve issues.
• Process cheques and electronic payments, including coordinating release of funds with Treasury and distributing payments.
• Banking duties, deposits, and administrative duties as required.
• Ad-hoc projects where applicable.

What you must bring to this role:

• 2 years experience in accounts payable
• Degree in Accounting, Finance, or a related field
• Experience using Yardi or similar ERP systems
• Experience in the construction/real-estate development industry preferred
• Familiar with construction liens is considered an asset
• Strong with Microsoft office – Word and Excel
• A go-getter attitude and the willingness to help around the office with ad-hoc tasks

Only Qualified Candidates will be contacted

SUMMARY OF DAY TO DAY RESPONSIBILITIES for Senior Auditor for Business Process

The main function of a Senior Auditor - ICFR SOX Testing is to carry out a comprehensive testing of design and operational effectiveness of SOX/Internal controls over Financial Reporting.

-       Test of internal controls over Financial Reporting

-       Managing stakeholders

-       Requesting Audit evidence and leading work throughs

-       Documenting proper documentation of control testing

KEY ACCOUNTABILITIES

CUSTOMER

Conduct audit work based on established audit plans and execute the audit in accordance with established standards ensuring completion Develop/contribute to the audit planning process for specific audits, ensuring appropriate programs and risk assessments are completed accordingly Manage the ongoing audit communications process with the client during and subsequent to the audit Present objective and independent audit opinion on the adequacy of internal controls in accordance with established professional audit standards, including presentation of findings and recommendations to client and audit management Execute follow-up of findings raised from regulatory and internal divisional audits in accordance with firm policy Provide subject matter expertise and/or input to audit projects/initiatives as a representative for area of specialization Lead/support the audit engagement and risk assessment process to identify key risks and identify opportunities where controls are missing or are inadequate to mitigate these risks

SHAREHOLDER

Adhere to internal policies / procedures, enterprise frameworks and methodologies and applicable regulatory guidelines, contribute to the review of internal processes and activities and assist in identifying control weaknesses/failures, potential opportunities to improve operational efficiencies for own business area May develop and provide complex reporting, analysis, and assessments at the functional or enterprise level Prioritize and manage own workload to deliver quality results and meet assigned timelines Keep current on emerging trends / developments and grow knowledge of the business, analytical tools and techniques and apply them where appropriate Develop and deliver audit findings, presentations / communications to management or broader audience Contribute to the analysis, due diligence and implementation of initiatives within defined area of responsibility

EMPLOYEE / TEAM

Continuously enhance knowledge / expertise in own area Support a positive work environment that promotes service to the business, quality, innovation and teamwork and ensure timely communication of issues/ points of interest Identify and recommend opportunities to enhance productivity, effectiveness and operational efficiency Establish effective relationships across multiple businesses Participate in knowledge transfer within the team and business units Work to achieve individual goals and support other team members in the achievement of team goals and divisional objectives

BREADTH & DEPTH

Experienced audit professional role providing guidance/ assistance to function supported Requires working professional level knowledge of the functional area and/or business areas supported May lead simple to less complex engagements/initiatives Independently perform tasks from end to end Ability to process and handle confidential information with discretion Generally reports to an Audit Group Manager or Senior Audit Group Manager role

MUST HAVE:

1.) Bachelor’s degree

2.) at least 3 years of experience in SOX controls testing, preferably from the Big Banks or Big 4 Audit firms.

3.) Strong English communication skills, interpersonal skills for interacting with stakeholders

4.) Microsoft – Excel (VLOOKUP, pivot tables, functions)

NICE TO HAVE

1.) Automation skills – Alteryx, Python

2.) Experience auditing within financial institutions

Selling Points of Position: team that designs workplace boards and retail branches visuals, flexibility to design what you want, full creative control in the role, given basic story of the goal

Best Vs Average Candidate: creative design skills, ability to create videos, great communications and storytelling ability, great fit with the team creative and communicative, positive outlook, attention to detail, able to work independently and reach out when they need assistance,

How will performance be measured: quality of work

SUMMARY OF DAY TO DAY RESPONSIBILITIES:

MUST HAVE:

1.      Proven excellence in oral and written communication skills, and ability to work closely with partners on communication strategies

2.      Advanced skills in Microsoft Office Suite, Adobe Creative Suite, and content management/HTML (light coding) – 5 years experience

3.      Video Creating/Editing Experience  – Using  Adobe After Affects, Premier Pro, Premier Rush

4.       Editorial Experience – 5 years – building and creating articles/stories for a magazine, story board to create a video

5.      Ability to plan and manage multiple initiatives/projects concurrently

6.      Comfortable leading others as well as working as an individual contributor

7.       Demonstrated innovation and creativity in developing communications plans

8.      Detail oriented and highly organized

9.      Comfortable with ambiguity; ability to quickly adapt to changing priorities and act both strategically and tactically

10.     Strong planning, innovation development and project management skills

11.     Skilled in using analytical software tools, data analysis methods and reporting techniques - social media analytics, looking at engagement stats, content

12.     Ability to interact with all levels within the organization and to build productive relationships

NICE TO HAVE

1.) Photography Skills

"Develop and design exceptional creative utilizing proven frameworks while incorporating new and innovative alternatives that are on-brief and deliver on Marketing and business objectives.  Design for a variety of platforms, and create the concepts, artwork and layout for digital/print projects based on creative briefs and client meetings.  

Education/Experience:  

• Associate's degree in design and/or certificate in graphic design required.
• Bachelor's degree in design or related field preferred.  
• 5-7 years experience required."

Business Analyst / Treasury Analyst III - MFCJP00010891

Job Title: Treasury Analyst III

Description:

Type: Hybrid with 2 in office and 3 at WFH

Location: Toronto (if in Waterloo will be required to travel to Toronto from time to time).

Language: English

Hours: 9 to 5 (will need to be a little flexible)

Special Skills:
- Visio or similar (mandatory)
- Project skills

Experience:
3 to 5 years' experience in the financial sector as Analyst (preferred)

General Description:
Treasury Operations is the center of excellence, with in-depth knowledge of banking payment and collection infrastructure and processes. Treasury Operations is responsible for providing support and subject matter expertise to all North American business units and Group functions including Reinsurance, US, Canadian and Wealth & Asset management, to support the full array of operational activities including cheque deposit and payment, incoming and outgoing wire transfers and ACH, payment exception handling and cash forecasting & positioning.

Treasury operations department processes more than fifty-three million (53M) transactions each year, with value exceeding two trillion, six hundred billion dollars (2,6 trillion) across twenty-nine (29) banking partners and more than eight hundred (800) bank accounts; and administers the companies fourteen billion, eight hundred thousand dollars (14.8B) liquidity pool.

The contract position will support the Head of Treasury Operations and the AVP Cash Management Operations (NA) on various initiatives, optimize processes, improve the efficiency of the Operations team daily business activity in various system solutions owned by Treasury Operations and may be asked to support some daily operational activities from time to time, as circumstance arises.


Responsibilities:
1. Support various initiatives including but not limited to system implementation initiatives owned by Treasury Operations in the capacity of business analyst under the supervision of the AVP
2. Assist the Head of Treasury Operations in the Procurement procure-to-pay initiative where Treasury Operations is a key stakeholder, through attending meetings, documenting end-to-end process flows, drafting procedures, preparing test cases, test scenarios and executing testing
3. Work closely with internal business stakeholders (onshore and offshore) to document current and target state
4. Where appropriate, identify opportunities to streamline internal processes and strengthen internal controls
5. Support various operational managers to achieve synergies and/or improve current processes
6. Arrange regular training sessions, develop work guides and cheat sheets to facilitate ongoing knowledge sharing within the team
7. Undertake research and conduct analysis, cost benefit analysis and prepare business cases; assist in developing presentation and(or) proposals to the Head of Treasury Operations, and the Treasury Operations management team to explain and/or secure buy-in for cash operations improvement initiatives.
8. Work closely with the AVP Cash Management Operations (NA) to enhance and transform the usage of value-added data elements within Treasury Operations, focusing on understanding data elements, data flow, data quality and promoting the use of data driven decision making within the wider Treasury Operations.
9. Support the AVP, Cash Management Operations (NA) on any other initiatives as they arise.

Education:
• Bachelor’s Degree in Commerce, Business Administration, Finance, or related area 
• CTP or another treasury/finance related certification. Knowledge of treasury operations and cash management is required – Nice to have. 
• Advanced to Expert Excel training is required.
• Experience with Power BI or other data analysis or visualization tools required. – REQUIRED 

Knowledge/Skills/Competencies
• Experience in implementing projects in the finance or procurement space
• Experience with using an ERP, TMS or Procurement System.
• Ability to learn the technical side of any system
• Ability to troubleshoot problems, exhaust available options and determine when escalation or engaging outside help is required.
• Attention to detail and ability to react quickly and respond to problems within tight deadlines.
• Proactive – willing to identify issues, ask questions, recommend alternative solutions and implement the agreed upon solution.
• Ability to interact and coordinate with various stakeholders (internal and external).
• Team player and ability to work as a team within a fast-paced environment with tight deadlines and critical functions that demand a high level of accuracy.

Problems/Challenges:
• Fast paced environment with tight deadlines and critical tasks that require accuracy.
• New systems that impact current processes.

Working on project – agile environment

Adapts well to change, able to resolve problems as they arise Working alongside internal production team and project manager Identifying financial risk about the project and bringing forth solutions Gathering business requirements Support testing and implementation, presenting results

MUST HAVE:

1.) Strong communication (interacting with stakeholder and teams) – strong verbal and written

2.) Financial Product Knowledge – liquidity risk/ Knowledge of financial instruments, regulations and market risk metrics, gained through academic study, or practical experience.

3.) - analytical and problem-solving skills - understanding logic of analyzing financial products, analyze the risk and resolve root cause

4.) Project Management Experience (gathering requirements, testing and implementation)

5.) Relevant risk management experience

6.) Advanced Excel (macros and pivot tables)

7.) Previous work in an Agile environment

8.) Able to Identify financial risk about the project and bringing forth solutions

9.) Gathering business requirements

10.) Support testing and implementation, presenting results

NICE TO HAVE

1.) SQL - As strong asset

2.) Production reporting, understand complex source system

3.) Pursuit or completion of CFA/FRM is an asset.

4.) Alteryx – writing/using experience

5.) Python – writing/using experience

6.) VBA coding

Role Title: Corporate Action Associate

Role Mandate:

The Associate of Corporate Actions will require an independent, self-motivated individual that will provide daily Corporate Action support of Global Equity Finance & Stock Loan Operations, for developing and executing goals and objectives regarding business delivery and operational effectiveness for internal business partners and external customer relationship management, change and risk management and control, within the context of the approved operational plan and team objectives. Daily responsibilities include the reconciliation and processing of North American and International corporate action events across all the Equity Finance platforms for Capital Markets. SME on the FIS XSPRISA and ETRAN+ platforms. Tasked with assisting BPO personnel to ensure all CMC Corporate Action processes and controls are performed to the companies standard. Provides daily Operational support functions to trading/lending desks as well as the underlying Swap Prime Brokerage clients


Role Responsibilities:
Manage and monitor complex corporate action types that have a significant amount of risk associated.
• Make independent decisions within established guidelines, procedures and Letter of Authority/authority levels in resolution/escalation of problems, including system, software and hardware failures.
• Escalate all unresolved processing issues to the appropriate level, as the guidelines.
• Develop initiatives to avoid repetition of operational issues.
• Act as SME in Corporate Actions & Entitlements
• Recommend business performance improvement
• Prioritize work in accordance with policy and severity of service impact to minimize financial/customer impacts
• Ensure authorizations and approvals are obtained in accordance with firm policies and controls
• Maintain key controls and review processes quarterly
• Identify potential risk situations within the scope of work (e.g. risk assessments), make recommendations and/or escalate to senior management, where appropriate, and ensure contingency plans exist.
• Contribute to the management of risk and minimize losses through monitoring and controlling various reports and taking appropriate actions, ensuring compliance requirements, audits and verifications are completed in accordance with Bank P&Ps.


Must Have Skills:
• Minimum of 3 years of related work experience
• Synthetic swap or prime brokerage experience
• Strong knowledge and understanding of the overall scope of Asset servicing processing .
• Solid knowledge and understanding of all traded products of Capital Markets
• Solid knowledge of standard desktop applications used by the business unit (i.e. Microsoft Office; Internet Explorer, EXCEL(Must)
• Solid knowledge and understanding of business unit’s key products and services, proves and controls
• Solid understanding of business unit’s risk and regulatory requirements
• Solid knowledge of departmental systems and applications mandatory:
• Depos: DTC/ CDS / Euroclear
• ADP/BPS
• Global One

Top skills
• XSPRISA
• Solid understanding of internal business partner’s, services and organization
• University degree or equivalent work experience (relevant)
Microsoft office Excel (summing, reconciliation etc)